Talent Acquisition Coordinator
Location: Mesa
Who Are We?
XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment and liquid cooling systems. We deliver innovative, energy-efficient solutions for industries such as hyperscale data centers, healthcare facilities, pharmaceutical laboratories, semiconductor clean rooms, EV battery manufacturing, and life sciences.
We are expanding rapidly, with two new state-of-the-art production facilities. This growth reflects our commitment to advancing sustainable infrastructure solutions that support the AI revolution and other mission-critical industries.
As part of this expansion, we are seeking an experienced Talent Acquisition Coordinator to support our recruiting team and ensure a consistently high-quality candidate experience as we scale.
Position Overview
The Talent Acquisition Coordinator plays a key role in supporting recruiting operations and upholding a professional, thoughtful, and well-executed candidate experience. This role partners closely with recruiters to ensure interview coordination, candidate communication, and recruiting systems function seamlessly in a fast-paced, growth-oriented environment.
The ideal candidate brings strong judgment, operational discipline, and a candidate-first mindset, with the ability to anticipate needs and contribute to building scalable recruiting practices.
Responsibilities
Candidate Experience
• Serve as a primary point of contact for candidates throughout the interview process, ensuring a professional, responsive, and respectful experience
• Coordinate complex interview scheduling, including panel interviews and multi-time-zone logistics
• Communicate interview details, expectations, and next steps clearly and consistently
• Identify opportunities to refine and elevate the candidate experience across all touchpoints
Recruiter Support & Recruiting Operations
• Provide day-to-day operational support to recruiters across multiple active searches
• Coordinate interview workflows and scheduling logistics to maintain hiring momentum • Support offer-stage coordination, including scheduling and candidate communications
• Contribute to consistency, efficiency, and quality across recruiting operations
Interview Logistics & Travel
• Coordinate candidate travel arrangements, including airfare, accommodations, and ground transportation
• Manage onsite interview logistics, including agendas, room coordination, and day-of execution
• Ensure onsite interviews reflect XNRGY’s professionalism, organization, and employer brand
Systems & Record Management
• Maintain accurate and complete candidate records within the applicant tracking system (ATS)
• Track interview activity, documentation, and recruiting records
• Support data integrity, reporting, and system maintenance efforts
• Assist in the refinement of recruiting processes, documentation, and operational standards
Operational Excellence
• Develop and maintain templates, checklists, and coordination best practices
• Support recruiting initiatives, hiring events, and special projects as required
• Apply sound judgment and discretion when handling sensitive candidate and hiring information
Qualifications
• 5+ years of experience in talent acquisition coordination, recruiting operations, or a related role
• Demonstrated experience supporting recruiters in fast-paced, growth-oriented or startup environments
• Strong written and verbal communication skills with a candidate-first mindset
• Exceptional organizational skills and attention to detail
• Experience working with applicant tracking systems and recruiting platforms
• Ability to operate effectively in evolving environments and contribute to scalable processes
• Ability to work onsite a minimum of four days per week in Mesa, Arizona
Preferred Experience
• Experience supporting relocation and/or immigration-related coordination
• Exposure to technical, engineering, or specialized hiring environments
• Background in scaling organizations
Why Choose XNRGY?
• Competitive salary with bonus incentive plan
• Medical, dental, and vision insurance
• 401(k)
• Employee assistance program
• Paid time off
• A dynamic team open to change and innovation
• Modern, state-of-the-art facility with Industry 4.0 technology in Mesa, Arizona
• Be part of a green industry transformation supporting the AI revolution
• Fast-growing, dynamic environment where entrepreneurial spirit is recognized
• Inclusive and diversity-friendly workplace • Career advancement opportunities — XNRGY promotes internal growth
• Electric vehicle charging stations available on-site
At XNRGY Climate Systems, we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and are eager to contribute to a more positive environmental future.
Are you ready to join our driven team? Join a company that values Courage, Community, Climate, Customer, and Coherence—and be part of carving our footprint while joining a winning team.